Free templateXLSX and ODS
Access and Erasure Request Log
One file to answer within one month when someone asks for their data or asks you to delete it: the log works out the deadline, and the reply templates and final check stop things slipping.
- A request log that works out each deadline, and a dashboard with what is about to fall due
- Reply templates to adapt to each case, from the acknowledgement to a reasoned refusal
- Where to look for the data, and a check before the reply goes out
- Reviewed
- 23 Oct 2026
- Legal basis
- GDPR Art. 12, 15 and 17
- Size
- 61 KB (XLSX) · 52 KB (ODS)
What’s inside
Seven sheets, one month without surprises.
Sheet 1Start hereHow to use the file and what to do on the day a request arrives.
Sheet 2DashboardThe open requests and the deadlines coming up.
Sheet 3Request logOne row per request, with the deadline worked out from the day it arrived.
Sheet 4Reply templatesReady-to-adapt texts for each step and each type of request.
Sheet 5Where to lookThe systems and folders where the data usually sits.
Sheet 6Before you sendWhat to confirm before the reply goes out.
Sheet 7SettingsPublic holidays and list values, which you can adjust.
Frequently asked questions
Do I have to give my email?
Yes. It helps us understand who uses the resources. We don’t ask for your name or company, and the newsletter only starts if you tick the box.
Can I use the kit with my clients?
You can use it in your organisation and in work for clients. You just can’t resell it as a product.
Does it replace legal advice?
No. The kit follows the GDPR and the guidance of the CNPD (Portugal’s data protection authority) and the EDPB, but each organisation has to confirm what applies to its own case.